Free Publications

The following is a selection of best practice publications and reports concerning contracts that have been issued free by various organisations over the years. They are detailed here, purely in the interests of enhancing the knowledge of auditors when reviewing procurement and contracts. 

Supply Chain Risk Management: Best Practices [August 2011]

The Supply Chain Risk Leadership Council has produced this practitioners’ guide that aims to help organisations identify and address the issue of supply chain risk. It explains tools and processes for risk monitoring and provides readers with frameworks to develop and evolve their companies’ supply chain risk capabilities. Rather than laying out a specific approach for handling risk, the report describes potential directions applicable to a variety of industries.

 

Besides general guidelines it provides hands-on examples from the experiences of various organisations. The combination of examples and guidelines is designed to allow organisations to adapt the concepts presented to fit their unique characteristics and requirements.

Collaborative Working: the principles [June 2011]

This guidance is based on learning from the best in design, construction and operation that clients, integrated project teams and supply chains have demonstrated on projects in the UK over the last 15 years. It highlights the three overriding principles and six critical success factors for working together in a seamless team to deliver benefits for everybody involved; as well as details of where to obtain further information.

The Business Case for Lowest Price Tendering? [updated 2011]

Published by Constructing Excellence, this document light heartedly highlights the serious things that organisations must fully consider before deciding to appoint a firm purely on the basis of lowest price. 

The Benefits of Collaborative Procurement [Jun 2010]

Report by the National Improvement Efficiency Partnership (NIEP) for the Built Environment that provides evidence of the benefits of councils working together to jointly purchase goods and services.

Rethinking Construction in Local Government - ten key issues and how to address them [2004]

Produced by Constructing Excellence a few years ago, but still a vital read for auditors as it provides an overview of many best practice issues which are just as relevant today as they were back in 2004. The publication consists of a suite of interlocking documents which covers such issues as procurement strategies, whole-life procurement, respect for people culture, sharing of risks and rewards, and selection on the basis of quality as well as price.

Ten Top Tips for a Successful Procurement Process [2004]

Ten Top Tips, was prepared by Ken Odgers and used to sumarise issues discussed during workshops run by CAL for chief officers and elected members in the early 2000s. It was then made available to a wider audience by being published free by the Local Government Task Force in 2004.

 

For years, CAL has encouraged auditors to enshrine the principles within their audit programmes and even forward the document to technical officers within their organisations. It is a useful 'aid-memoire' and has been incorporated within procurement guidance by several organisations within the UK, and even appeared in the Kenya Procurement Journal in 2009.

 

Ten Top Tips is still just as relevant today as it was when it was first published and CAL continues to encourage auditors to look for the key principles when carrying out contract audit work at their organisations.

An Introduction to projects and project auditing [CIIA Oct 2010]

Guidance published by the Chartered Institute of Internal Auditors, provides a brief introduction to the management of projects and the roles that internal auditors can play.

A review of collaborative procurement across the public sector [NAO May 2010]

Report issued by the National Audit Office and the Audit Commission claims that the public sector is not maximising its buying power, and savings are possible through better collaborative procurement.

 

It refers to the public sector procurement landscape as being fragmented, with numerous buying agencies and individual public bodies running commercial and procurement functions. It suggests public bodies are incurring unnecessary administration costs by duplicating procurement activity, and paying a wide range of prices for the same commodities.

Contract Procedure Rules [CIPFA/CE 2006]

This joint publication by CIPFA and Constructing Excellence (LGTF), while not intended to be a model, illustrates how such rules may be written to accommodate the principles of the National Procurement Strategy and the Rethinking Construction agenda.

 

Based on those at the time of Cambridgeshire County Council, both CIPFA and CE encouraged authorities to use this as the platform for reviewing their contract procedure rules.

Ten Success Factors that make a Procurement Champion [Constructing Excellence 2006]

Ten Success Factors was published to help local authorities deliver best practice within the procurement environment in which they operate.

 

Hard copies of the document were distributed to all local authorities at the time of the soccer world cup in 2006, encouraging them to examine their procedures and see how close they were to being in procurement’s ‘Champions League’.